WorkRelax Oy | Privacy Statement

1. Introduction

This privacy statement explains how we collect and process personal information when providing WorkRelax Oy’s services (‘Service’) (including, but not limited to, the www.lähimaksutuolit.fi website, and all related discussion forums, directories and databases, as well as services provided by WorkRelax Oy).

We are committed to protecting the privacy of the users of our Services in accordance with applicable law.

2. Purposes and legal basis of the processing

Purposes of processing personal data

We collect and process personal data in order to

register users for certain services available on our website;
allow users to use certain services on our website;
enable the company and selected third parties to market their services to users with their consent;
improve the user's experience of our Services by collecting clickstream data through cookies and other techniques of analysis.
administer our website.

Legal basis of the processing of personal data

We collect and process personal data to perform our contractual obligations as well as to comply with legal obligations. In addition, we process personal data on the basis of legitimate interest in order to maintain and develop our business and services.

3. What personal information is collected?

We collect personal information from our service users when it is necessary for the purposes defined in this privacy statement:

a) Information submitted to WorkRelax Oy by you

Contact and registration information
Demographic information, such as age and gender
Information relating to the contractual relationship, such as product or service descriptions, billing and payment information, customer feedback and correspondence
Recorded customer calls
Profiling and interest information provided by users
Permissions and consents
Any other information provided by users that is necessary for the purposes specified in this privacy statement

b) Any information obtained from public registers

c) Information observed in relation to the use of our Services

We use cookies and other analytical technologies to monitor the use of our Services. Cookies are widely used and many websites make use of them. Cookies are small data storage programmes that are installed by a computer browser on the hard drives of users’ computers. Whenever a user's browser retrieves a website from the Company's server, a message is sent back to the user's computer. The sent message speeds up the website and simplifies the login process, stores usage information and targets the website’s information to the user.

Cookies and other analytical technologies are used to collect information such as:

Usage and browsing data related to the features of Services, such as displayed advertisements and information on the clicks on advertisements.
The pages from which users access our website, the device model, unique device and/or cookie identifier, data collection channel, browser version, IP address, session ID, session time and duration, and screen resolution and operating system
Location data, if the user has given their explicit consent for this purpose
Other data collected with the user's consent

d) Information derived from the use of our Services

Derived data is obtained using analytical technologies and it relates to the use of our Services and/or information provided by clients, including possible interests or segmentation of certain types of users into groups.

Any information we collect may be used for targeting services to users. We use cookies to track information that has been placed on users' computers by the cookies from our website. Most browsers have a Help menu item that explains how to block cookies, what to do in order for your browser to inform you when cookies are being received and how to disable cookies. If cookies are disabled, access to the website may be limited or blocked.

4. How long is user data stored for?

We only keep users' personal data for as long as it is needed for the purposes for which it was collected or for the maximum period permitted by law. The length of time that personal data is kept therefore depends on the type of data. This also means that we may keep users’ personal data even if the contractual relationship has ended, but only for as long as it is necessary.

5. Transferring personal data

For delivering WorkRelax Oy’s services

We will transfer personal data only to the extent that third parties might need access to the personal data we process in order to provide Services for the purposes set out in this privacy statement.

Third party marketing and advertising

We will not share users’ personal or identification information with marketing or advertising agents. To properly target communications or marketing, we may transfer, for example, anonymised demographic information, interests, or location-based target values to third parties.

Consent

If a user has given their consent, we may share their information with selected third parties so that they can contact the user.

Scientific research

We may disclose information for scientific or historical research purposes, provided that the information has been transformed into a form in which the subject of the information is no longer identifiable.

Legal reasons

Users’ personal data may be disclosed in accordance with demands presented by competent authorities and statutory requirements. If we sell, buy, merge or otherwise restructure our business, users’ personal information may be disclosed to the buyers and their advisors.

6. International data transfer

WorkRelax Oy aims to use operators and services located in the EU or EEA for providing services and processing personal data.

However, some of our suppliers, distributors and partners are located outside the European Economic Area. In such cases, users’ personal data may be transferred from one country to another. This means that users’ personal data may be also transferred outside the EU or EEA to countries whose laws on the processing of personal data differ from Finnish law. In such cases, WorkRelax Oy will ensure an adequate level of protection of their users’ personal data, for example by setting up agreements with processors based on standard contractual clauses or other means in accordance with data protection legislation when personal data is transferred to third countries.

7. Protection of personal data

WorkRelax Oy uses modern practices to protect personal data. This means that we use physical, administrative and technical protection measures to reduce the risk of loss, misuse, unauthorised access, disclosure or alteration of personal data. We store users’ personal information on secure servers that can only be accessed by authorised persons. WorkRelax Oy may also protect users’ personal information by using Secure Sockets Layer ("SSL") or other similar encryption software.

8. Third party websites

This privacy statement applies only to our Services and we are not responsible for the privacy practices of other websites. We encourage users to review the privacy statements of any other websites they may visit.

9. Changes to the privacy statement

This privacy statement may be modified. If the privacy statement is modified, the amended version will be available on the Company's website in order for users to always be aware of how their personal data is being processed.

10. Your rights

Right of access

You have the right to check what information about you has been stored in the register. We will supply the information in the form required by law.

Right to request rectification

You have the right to request that information that is false, inaccurate, incomplete, outdated or unnecessary be corrected or supplemented.

Right to request the deletion of information

You can request that your personal data be deleted from our systems. We will comply with your request unless we have a legitimate reason not to do so. Data may not immediately disappear from all our backup or similar systems after it has been deleted.

Right to restrict the processing of data

You can ask us to restrict the processing of certain personal data. Requests for restriction of processing data may restrict your possibilities to use our website and services.

Right to object to the processing of data

You may also object to certain use of personal data if it is processed for other purposes than those necessary for the performance of our Services or to comply with legal obligations. Objecting to the processing of personal data may restrict your possibilities to use our website. You have the right to opt-out of electronic direct marketing by following the instructions included in any commercial messages we send you.

Right to data portability

You have the right to receive your personal data from us in a structured and commonly used format in order to transfer the data to another controller.

Right to withdraw consent

If the processing of your data is based on consent, you have the right to withdraw your consent at any time.

11. Exercising your rights

You can exercise your rights by sending a letter or e-mail containing your name, address, telephone number and a copy of a valid identity document. If your request concerns personal data contained in a cookie, you must include a copy of the relevant cookie in your request. We may request additional information necessary to verify your identity. We may refuse requests that are disproportionally frequent, excessive or unjustified.

If you feel that the processing of your personal data is in breach of applicable law, you may lodge a complaint with your local data protection supervisory authority.